Girls Rock Aotearoa collects personal information for the purposes of promoting and delivering services and community orientated events. Girls Rock Aotearoa collects information from you when you register on our site, make an enquiry, become a member of our society, subscribe to our newsletter, respond to a survey or fill out a form. In any of these instances you may be asked to provide information including but not limited to your name, e-mail address, mailing address, phone number. 

Girls Rock Aotearoa will never sell your personal information. Employees of Girls Rock Aotearoa may have access to your personal information to do their work. Their access to your personal information is limited to what is necessary.
Agents and subcontractors of Girls Rock Aotearoa may have access to personal information needed to do their work but may not use it for any other purposes.
Your personal information may be used:
• To verify your identity
• To provide services to you
• To improve the services that we provide to you
• To bill you and to collect money that you owe us
• To amend records to remove or update personal information
• To respond to communications from you, including a complaint
• To conduct research and statistical analysis (on an anonymised basis)
• To comply with the law, or protect our rights, property, or safety, or that of our members, or others
• For any other purpose authorised by you or the Privacy Act 2020

Besides our staff, we share mentor application information with:

• NZ Music Commission in order to adhere to the Vulnerable Children act 2014, police vetting requirements.

Providing some information is optional. If you choose not to enter police vetting documents, we will not be able to hire you as a mentor working with youth.

Girls Rock Aotearoa will maintain all reasonable protections against the loss, misuse or inappropriate disclosure of your personal information, and maintain processes to prevent unauthorised use or access to that information.
Girls Rock Aotearoa will keep all physical documents secure, both inside and outside its premises.
Girls Rock Aotearoa will keep electronic personal information secure by making sure its data storage is protected from external sources, maintaining regular back up and applying good security practices.
Girls Rock Aotearoa may use cloud computing. Where used, Girls Rock Aotearoa will ensure that cloud computing solutions meet good practice security requirements.
We may disclose your personal information to:
• Any business that supports our services and products, including any person that hosts or maintains any underlying IT system or data centre that we use to provide the website or other services and products
• Girls Rock Aotearoa (for conducting surveys)
• Other third parties (for anonymised statistical information)
• A person who can require us to supply your personal information (eg. regulatory authority)
• Any other person authorised by the Privacy Act 2020 or another law (eg. law enforcement agency)
• Any other person authorised by you

Girls Rock Aotearoa is committed to keeping children and young people healthy and safe. We may share information with appropriate agencies (such as health and education providers or other agencies involved with your child’s life) if sharing that information will protect or improve the safety, health or well-being of a child.
Our agency by law can always share information with Oranga Tamariki and the Police. Further information can be found in our Child Protection Policy.

Data Collection
Youth Participants 

• • • First and Last Name 

    • Date of Birth and Age 

    • Phone number 

    • Email 

    • Medical information such as allergies or health issues 

    • Gender 

    • Ethnicity  

    • Current School they attend and their Year level 

    • COVID vaccination status.

      
      Data Collection

    • Parents/Caregivers 

    • The first and Last Name 

    • Phone number 

    • Email 

    • relationship to the youth participant 

    • Emergency contact details 

    • Secondary contact details

Collection of data on youth participants is stored on our Girls Rock Aotearoa private Google Drive account. 

The owner of the contact information in any of these groups has the right to contact us and ask for their details to either be corrected or removed from the system. However, it MUST be the person the information relates to or their Parent Guardian. No one can call on behalf of someone else unless they have the legal requirements to do so.

All youth participants are given a photo release form within their position description by signing this they give us permission to take their photo at Girls Rock Aotearoa programmes for use in reports, social media or marketing.

Internet Use

A Special Note to Parents & Caregivers

Children 18 years of age or under visiting Girls Rock Aotearoa’s website should ask their parent’s or guardian’s permission before sending any personal information, such as names, home addresses or email addresses. We recommend that parents use software or other tools by which they can assure that their children’s use of the internet reflects their preferences, requirements and the law.

Girls Rock Aotearoa’s website may contain links to other sites which are not administered or governed by Girls Rock Aotearoa. These are provided solely for the convenience of our customers. Girls Rock Aotearoa is not responsible for the content of these websites. If you chose to click on the link to another website to use its services or resources, Girls Rock Aotearoa is not liable in respect of your use of the linked website.

Requests for Personal Information

You have the right to ask for a copy of any personal information we hold about you or your children, and to ask for it to be corrected if you think it is wrong. If you’d like to ask for a copy of your information, or to have it corrected, please contact us at girlsrockcampaotearoa@gmail.com, or Po Box 11076, Ellerslie 1051.

Girls Rock Aotearoa’s Privacy Officer will not disclose information about children to family/whānau unless there is a clear legal right to access that information.
Any questions about Girls Rock Aotearoa’s compliance with the Privacy Act 2020 should be referred to the Girls Rock Aotearoa: girlsrockcampaotearoa@gmail.com